SharePoint to replace your Files Server
In most companies users need mobility so IT set up more and more solutions to meet the needs of users.
Users want to access their files from anywhere : hotels , bars, friend's house, home and they also want to access from any device.
All this creates many constraints for IT services and storing files on file servers does not respond 100 % to the user demand , which is why today I 'll explain why you should implement SharePoint in your company or your customers to respond to user requests.
Access information from anywhere
SharePoint is a web portal , so it can be accessed from anywhere if you have internet, even in hotels or behind your customers' proxy you can access your files on your Secure Enterprise SharePoint.
Access information from any device
SharePoint is based on modern Web technologies , you want to access it from your phone! You can: automatically configures SharePoint mobile view of your document libraries , you can navigate your SharePoint libraries to open your documents. The only thing you need to access your SharePoint is a web browser and Internet access.
SharePoint does not require the device to be a business device: SharePoint just ask for your account and corporate password to access your data .
Your users become more autonomous and efficient
We see through the two preceding paragraphs that your users will gain in performance by the fact of quickly and easily access their information.
SharePoint increases the possibilities for the user to be more efficient and autonomous to manage his files:
Categorize your data using metadata:
Less directories and subdirectories to manage, classification becomes more convenient
Restore your data by yourself:
SharePoint has a "Trash" for the user, so it can restore itself its files and this in only 3 clicks! This saves a lot of calls to IT Support.
File Versioning, in two clicks you can restore an older version of one of your documents (you can even view the contents of the old version before restoring) without relying on IT support.
Work together on the same document in same time:
With SharePoint you can have several users editing a Word document simultaneously and see changes made on the document by your employees without having to reopen the document.
Monitor and be alert to changes in a document:
You can subscribe to a document to be warned as soon as a person will make a change to the document.
Define a workflow on a document:
Your user can associate a workflow to a document to manage different properties such as process visibility of the document, the document destruction etc ..
Open and edit a document without Office on the device:
SharePoint introduces the notion of Office Web Apps for viewing and editing documents without having Office installed on the device they use.
Work offline and automatic synchronization:
With SharePoint and onedrive for business, you can synchronize a SharePoint library on your computer allowing you to have a local copy of the library for working offline, once you have again an internet connection available the client for onedrive Business will take care to automatically synchronize changes to SharePoint.
Here are some of the great features that SharePoint brings you to improve the efficiency of your users. After a few days your users will not want to see their documents returned on the file server.
And don't forget an amazing tool is nothing if you don't teach your users how to use it!
Sylvain JACQUEMARD
Devandapps.com
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